Address lists are a group of recipient’s email addresses. Address list can have any of the recipient types supported by Exchange 2013, like user mailbox, shared mailbox, room mailbox and so on. Address lists are used to group recipients based on organization’s department, location, or any other criteria so that it is easier for users to find recipients. For larger organizations that have hundreds and thousands of mailboxes, segmenting email address is very important. Filtering is done to segment address lists based on various criteria as required. In this post, I will show steps to configure address lists in Exchange server 2013.
Configure Address Lists in Exchange Server 2013
Users use address lists to find contact information of other users. Six address lists are created by default after installing the Exchange Server 2013. Default address lists are, All Contacts, All Groups, All Rooms, All Users, Public Folders and Default Global Address List. You can create your own custom lists. Let’s take a look at our scenario.
Scenario: The company MustBeGeek has employees working from two different cities, say Toronto and Ottawa. So we want to create two different address lists based on the city location of the employees.
I will use custom attribute feature in Exchange 2013. Open EAC. Select recipients in features pane. Then click mailboxes tab. Here, open the properties of user mailboxes who lives in Toronto. Under custom attribute click pencil logo.
Now, new page for custom attribute will open. Type Toronto in custom attribute 1 field.
Repeat same steps for other user mailboxes that live in Toronto. Do the same for users that live in Ottawa and type Ottawa in custom attribute 1.
Now, to create address lists, log on to EAC (Exchange Administration Center). Click organization in features pane. Select the address lists tab. Here, you can see the lists of default address lists created by default. Now, to create a new custom address list, click ‘+’ sign. At first, I will create custom address list for Toronto city.
So I will type name of the address list as, Toronto-Address-List. Under recipient types, choose users with Exchange mailboxes.
Then scroll down a bit. Click add rule option. From the drop down, choose custom attribute 1. Type Toronto as the keyword and click ‘+’ add symbol. Then click OK button. Then click save.
Now update the address list. Select the address list and on the detail view click update.
Now repeat the same steps and create another address list for Ottawa city. I have named the address list as Ottawa-Address-List with value of Ottawa in custom attribute 1.
You can preview the list of mailboxes in each address list. To view the list, open the properties of address list by double-clicking the address list. Click preview recipients the address list includes option. A new page will open and list the addresses.
The users can now see the address lists in their directory while composing the emails as shown below.
This is how you can configure address lists in Exchange 2013 using attribute values.